Hire a Filipino Admin Assistant
A virtual admin assistant takes the repetitive back-office work off your desk so you and your team can focus on revenue. TD Hire places vetted, degree-qualified Filipino admin professionals who work inside your systems, follow your processes and keep the business organised day to day.
- Typical rate
- From $8/hr — final rate depends on the contractor
- Typical experience
- 2–6 years in administration, often with Australian, US or UK businesses
- Placement
- 7–14 days, usually under 2 weeks
- Options
- Direct Hire $2,000 one-time placement fee, or Managed Service $500 onboarding fee + ongoing management
What an Admin Assistant can do
These are the tasks an Admin Assistant placed through TD Hire can take off your plate.
- Inbox management and email triage
- Replying to routine emails using templates
- Calendar and appointment scheduling
- Booking meetings and sending reminders
- Data entry into spreadsheets and systems
- CRM updates and lead logging
- Database clean-ups and de-duplication
- File organisation in Google Drive, Dropbox or SharePoint
- Document formatting and preparation
- Creating and updating templates
- Online research and supplier comparisons
- Preparing quotes and proposals from templates
- Purchase order and supplier follow-ups
- Order tracking and delivery follow-ups
- Raising and sending invoices
- Chasing outstanding paperwork
- Answering enquiries via email or chat
- Managing shared team inboxes
- Updating price lists and product data
- Preparing simple weekly reports
- Transcribing voice notes and meetings
- Keeping SOPs up to date
- Onboarding paperwork for new staff or clients
- General ad-hoc admin support
Specialised Admin Assistant capabilities
Beyond everyday admin, an experienced admin assistant can take ownership of whole processes in your business:
- Setting up inbox folders, labels and filtering rules
- Building client and supplier databases from scattered spreadsheets
- Running end-to-end quote-to-invoice admin
- Managing job booking and scheduling for trades teams
- Coordinating document signing with DocuSign
- Writing SOPs and checklists from Loom videos
- Keeping compliance registers and expiry dates up to date
- Preparing board and meeting packs
- Managing subscriptions, renewals and software accounts
- Using AI tools to draft emails and summarise documents
Software & platforms
We match candidates to the tools you already use. Common software for this role includes:
Productivity
- Google Workspace
- Gmail
- Google Sheets
- Google Drive
- Microsoft 365
- Outlook
- Excel
- Word
- SharePoint
Communication
- Slack
- Microsoft Teams
- Zoom
- Loom
CRM & project tools
- HubSpot
- Pipedrive
- Zoho CRM
- ClickUp
- Trello
- Asana
- Monday.com
- Notion
Admin & documents
- DocuSign
- Adobe Acrobat
- Dropbox
- Calendly
- Canva
- ChatGPT
Job & finance systems
- ServiceM8
- Tradify
- simPRO
- Xero (invoicing)
- MYOB (invoicing)
Typical Admin Assistant rate
A Filipino Admin Assistant placed through TD Hire typically starts from $8/hr (AUD). The final rate always depends on the contractor's experience, skills and the requirements of your role — we confirm it before you hire. See pricing for recruitment fees and monthly estimates.
How we recruit your Admin Assistant
- 01
Source the talent
We advertise your Admin Assistant role and attract 100–300+ applicants.
- 02
Find the standouts
We review every application against your requirements and shortlist the strongest.
- 03
Test their skills
Candidates complete English and admin assistant skills tests or work samples.
- 04
Meet the strongest
We interview the best and put the ones worth your time in front of you.
- 05
Put them to the test
You interview and, if you like, set a paid trial task.
- 06
Choose your person
You choose who joins your team — typically placed in 7–14 days.
Skills we vet for
- Clear written English
- Attention to detail
- Time management
- Prioritising competing tasks
- Following SOPs precisely
- Confidential handling of information
- Fast, accurate typing
- Spreadsheet skills
- Organisation
- Proactive follow-up
- Customer-friendly communication
- Learning new systems quickly
Who needs an Admin Assistant?
Any business. We don't limit admin assistant roles to certain industries — we source to your exact role requirements, whatever your business does.
Experience levels we source to your role requirements
Mid-level
3–5 years' experience. Works independently across inbox, scheduling, CRM and invoicing with minimal supervision.
Senior
5+ years' experience. Owns whole admin processes, improves systems and can support several team members.
Specialist
Industry-specific admins (trades, medical, legal or real estate) who already know your software and terminology.
What could your new Admin Assistant handle each week?
- Clear and organise your inbox every morning, flagging only what needs you
- Book and confirm all client appointments for the week
- Enter new leads and job details into your CRM
- Send quotes and invoices, then chase anything unpaid
- Update your supplier and pricing spreadsheets
- Prepare a Friday summary of what was done and what's pending
Example use cases
A plumbing business hires an admin assistant to book jobs in ServiceM8, send quotes and chase invoices, freeing the owner from evening paperwork.
A consulting firm hands its shared inbox, meeting scheduling and proposal formatting to one admin assistant, cutting response times to clients.
An ecommerce brand uses an admin assistant to update product data, track supplier orders and keep spreadsheets accurate.
Why hire an Admin Assistant through TD Hire?
- We reject 95% of applicants — only vetted, degree-qualified professionals reach you
- English, role-specific skills tests and work samples checked before you meet anyone
- Meet shortlisted, skill-tested candidates and choose your person
- Placed in 7–14 days
- Replacement guarantee — 6 months on Direct Hire, ongoing with Managed Service
- Independent contractors — choose Direct Hire, or let us manage payments and admin
Admin Assistant FAQs
Can a Filipino Admin Assistant work Australian hours?
Yes. We recruit around the hours your business needs, including Australian business hours.
They're online when your team is online — joining your meetings, replying in your channels and collaborating with you directly, just as they would if they were sitting in the office.
What if the Admin Assistant isn't the right fit?
Every placement is protected. Direct Hire includes a 6-month replacement guarantee, and Managed Service includes ongoing replacement support while you use the service.
If your professional leaves or isn't the right fit, we'll work with you to find a suitable replacement in line with your agreement — so you're never left without the support you hired for.
What can a virtual admin assistant do?
Anything administrative done on a screen — inbox, calendar, data entry, CRM updates, quotes, invoices, research, document preparation and supplier follow-ups.
Do I need SOPs before hiring an admin assistant?
It helps but isn't required. Many admins will document your processes as they learn them — a few Loom videos is usually enough to start.
What experience will an Admin Assistant from TD Hire have?
We don't source juniors. We recruit to your exact role requirements, typically 2–6 years in administration, often with Australian, US or UK businesses.
Mid-level: 3–5 years' experience. Works independently across inbox, scheduling, CRM and invoicing with minimal supervision.
Senior: 5+ years' experience. Owns whole admin processes, improves systems and can support several team members.
Specialist: Industry-specific admins (trades, medical, legal or real estate) who already know your software and terminology.
Tell us the level you need in your brief and we'll recruit against it.
What tools and software will they know?
Most Admin Assistant candidates we put forward already work in tools such as Google Workspace, Gmail, Google Sheets, Google Drive, Microsoft 365, Outlook, Excel, Word, SharePoint, Slack, Microsoft Teams, Zoom.
If your business relies on a specific platform, include it in your brief and we'll recruit specifically for that experience. Once they start, they work inside your systems, your software, your Slack, your CRM and your workflows — just like any other member of your team.
How do you find and vet an Admin Assistant?
TD Hire is an offshore talent agency — businesses partner with us because we find the top talent in the Philippines.
Our recruitment team sources from 100–300+ applicants depending on the role, then assesses experience, skills, communication and fit. Candidates complete role-specific skill testing, and we screen and interview them before putting anyone forward.
You only meet the shortlisted candidates worth meeting. You can review their resumes and work samples, interview them and give them your own practical brief — your brief, their work — before you make the final call.
Can I see examples of their work before I hire?
Yes. When you book a call or enquire, we can show you real portfolio examples and example resumes of standout Admin Assistant candidates, so you know the calibre of talent before you start.
Once you have a shortlist, each candidate profile includes their CV, relevant experience, software experience, communication assessment, screening notes, skill-test results where applicable, availability and expected rate.
Ready to hire a Filipino Admin Assistant?
Enquire now, tell us what you need, and we'll put screened, skill-tested people in front of you who are worth meeting. Every hire is protected — a 6-month replacement guarantee on Direct Hire, or ongoing replacement support with Managed Service.
Enquire now
Tell us about the role you need and we'll be in touch.
Book a call or enquire and we can show you real portfolio examples and example resumes of standout candidates for the role you're hiring for.