Hire a Filipino Real Estate Virtual Assistant
Real estate runs on admin — listings, buyer follow-ups, vendor reports, contracts and inspections. A dedicated Filipino real estate admin keeps the paperwork and databases moving so your agents and property managers can spend their time on appraisals, listings and clients.
- Typical rate
- From $8–10/hr — final rate depends on the contractor
- Typical experience
- 2–7 years in real estate or property management administration, many with Australian agencies
- Placement
- 7–14 days, usually under 2 weeks
- Options
- Direct Hire $2,000 one-time placement fee, or Managed Service $500 onboarding fee + ongoing management
What a Real Estate Virtual Assistant can do
These are the tasks a Real Estate Virtual Assistant placed through TD Hire can take off your plate.
- Uploading new property listings
- Updating listing details, prices and status
- Coordinating photography, floor plans and copy
- Booking open homes and private inspections
- Registering buyers and logging attendance
- Buyer follow-up emails and SMS after inspections
- Vendor follow-ups and weekly vendor reports
- Preparing appraisal packs and comparable sales
- Preparing listing agreements and authorities
- Contract administration and sending for signature
- Tracking deposits, cooling-off and finance dates
- Settlement administration and key handover reminders
- CRM and database management
- Logging new leads and enquiries
- Responding to buyer enquiries
- Advertising coordination with portals
- Preparing marketing schedules and invoices
- Social media posts for new listings and sold properties
- Just listed and just sold campaigns
- Tenant and landlord email communication
- Maintenance request logging and tradie coordination
- Routine inspection booking and reports
- Arrears and rent reminder follow-ups
- Lease renewal administration
- Compliance registers (smoke alarms, pool safety)
- Diary management for agents
Specialised Real Estate Virtual Assistant capabilities
Specialist real estate admins already understand Australian property workflows and can take over sales or rent roll administration end to end:
- Full sales administration from listing to settlement
- Running vendor reporting every week across all active listings
- Database nurture campaigns to past buyers and appraisals
- Managing rental listings, applications and tenant screening admin
- Entry, routine and exit inspection report preparation
- Rent roll compliance tracking
- Managing portal accounts on realestate.com.au and Domain
- Producing listing brochures and social tiles in Canva
Software & platforms
We match candidates to the tools you already use. Common software for this role includes:
Real estate CRM & trust
- Rex
- VaultRE
- Agentbox
- Box+Dice
- PropertyMe
- Console Cloud
- PropertyTree
- Ailo
Portals & marketing
- realestate.com.au
- Domain
- Campaign Agent
- Canva
- Meta Business Suite
- Mailchimp
Inspections & forms
- Inspection Express
- Tenant Options
- REI Forms Live
- DocuSign
- Inspect Real Estate (1Form)
Productivity
- Google Workspace
- Microsoft 365
- Outlook
- Excel
- Dropbox
- ChatGPT
Typical Real Estate Virtual Assistant rate
A Filipino Real Estate Virtual Assistant placed through TD Hire typically starts from $8–10/hr (AUD). The final rate always depends on the contractor's experience, skills and the requirements of your role — we confirm it before you hire. See pricing for recruitment fees and monthly estimates.
How we recruit your Real Estate Virtual Assistant
- 01
Source the talent
We advertise your Real Estate Virtual Assistant role and attract 100–300+ applicants.
- 02
Find the standouts
We review every application against your requirements and shortlist the strongest.
- 03
Test their skills
Candidates complete English and real estate virtual assistant skills tests or work samples.
- 04
Meet the strongest
We interview the best and put the ones worth your time in front of you.
- 05
Put them to the test
You interview and, if you like, set a paid trial task.
- 06
Choose your person
You choose who joins your team — typically placed in 7–14 days.
Skills we vet for
- Knowledge of Australian real estate processes
- Accuracy with contracts and dates
- Professional written communication
- Managing many listings at once
- Phone and email etiquette with vendors and buyers
- Database discipline
- Deadline tracking
- Discretion with client information
- Basic design for marketing material
- Calm under pressure at month-end
Who needs a Real Estate Virtual Assistant?
Any business. We don't limit real estate virtual assistant roles to certain industries — we source to your exact role requirements, whatever your business does.
Experience levels we source to your role requirements
Mid-level
Runs buyer and vendor follow-ups, reports and contract admin for a sales team independently.
Senior
Owns sales or property management administration end to end and keeps agents on track.
Specialist
Experienced in a specific system (Rex, VaultRE, PropertyMe) or in rent roll compliance and trust admin.
What could your new Real Estate Virtual Assistant handle each week?
- Upload this week's new listings and update price changes
- Book every open home and follow up all attendees within 24 hours
- Send vendor reports to every active listing on Monday
- Prepare contracts and track key dates through to settlement
- Post just listed and just sold content to social media
- Log maintenance requests and coordinate tradies for the rent roll
Example use cases
An Australian sales agency hires a real estate admin to manage buyer follow-ups, inspection bookings, CRM updates and listing administration while the agents focus on appraisals and listing appointments.
A property management business uses a dedicated admin to log maintenance, book routine inspections and chase arrears across a 300-door rent roll.
A buyer's agent hands contract tracking, settlement reminders and client updates to one admin so nothing slips between deals.
Why hire a Real Estate Virtual Assistant through TD Hire?
- We reject 95% of applicants — only vetted, degree-qualified professionals reach you
- English, role-specific skills tests and work samples checked before you meet anyone
- Meet shortlisted, skill-tested candidates and choose your person
- Placed in 7–14 days
- Replacement guarantee — 6 months on Direct Hire, ongoing with Managed Service
- Independent contractors — choose Direct Hire, or let us manage payments and admin
Real Estate Virtual Assistant FAQs
Do they know Australian real estate?
We prioritise candidates with Australian agency experience and CRMs used here.
What can they take on?
Listings, database updates, appraisal prep, tenancy admin, vendor reports and inbox management.
Can a Filipino Real Estate Virtual Assistant work Australian hours?
Yes. We recruit around the hours your business needs, including Australian business hours.
They're online when your team is online — joining your meetings, replying in your channels and collaborating with you directly, just as they would if they were sitting in the office.
What if the Real Estate Virtual Assistant isn't the right fit?
Every placement is protected. Direct Hire includes a 6-month replacement guarantee, and Managed Service includes ongoing replacement support while you use the service.
If your professional leaves or isn't the right fit, we'll work with you to find a suitable replacement in line with your agreement — so you're never left without the support you hired for.
What can a real estate admin do for my agency?
Listings, inspections, buyer and vendor follow-ups, vendor reports, contracts, settlement admin, CRM management, marketing and property management tasks.
Do your real estate admins know Australian systems?
We prioritise candidates with Australian property software experience such as Rex, VaultRE and PropertyMe, and test them before you meet them.
Can they help property managers as well as sales agents?
Yes. We place admins for sales teams, rent rolls or a mix of both.
What experience will a Real Estate Virtual Assistant from TD Hire have?
We don't source juniors. We recruit to your exact role requirements, typically 2–7 years in real estate or property management administration, many with Australian agencies.
Mid-level: Runs buyer and vendor follow-ups, reports and contract admin for a sales team independently.
Senior: Owns sales or property management administration end to end and keeps agents on track.
Specialist: Experienced in a specific system (Rex, VaultRE, PropertyMe) or in rent roll compliance and trust admin.
Tell us the level you need in your brief and we'll recruit against it.
Ready to hire a Filipino Real Estate Virtual Assistant?
Enquire now, tell us what you need, and we'll put screened, skill-tested people in front of you who are worth meeting. Every hire is protected — a 6-month replacement guarantee on Direct Hire, or ongoing replacement support with Managed Service.
Enquire now
Tell us about the role you need and we'll be in touch.
Book a call or enquire and we can show you real portfolio examples and example resumes of standout candidates for the role you're hiring for.